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Security Product Tips

5 Ways to Use Shift to Secure Your Remote Post-Production Workflows

Safeguard your most valuable assets with powerful tools designed to make your life worry-free.

By Shift
May 25, 2021
7 minute read

Animated illustration of remote collaboration.

The last few years have presented businesses with unique challenges, leading many companies to embrace more flexibility in deciding when and where their teams work.

To make these new arrangements effective, digital platforms have become critical in ensuring businesses maintain productivity without sacrificing security.

This is especially true when it comes to keeping your content safe, no matter where it is in the post-production workflow.

Helping organizations solve problems like these is at the core of Shift’s products and services. We want to provide ways to keep your valuable content safe and secure, no matter your location or industry.

So, whether you’re unfamiliar with the Shift platform, or a user who has been with us for years, here are some of Shift’s top security features to keep your post-production workflow on track and safe.

1.) Customize user access with Project-level and workspace permissions

Sometimes your production team needs the input of freelancers, contractors, vendors, or other internal employees. Shift’s multi-level user access and role-based permissions can help keep collaboration moving and limit risk.

With our simple-to-use Shift Admin Panel interface, you can assign Types to each user, controlling their ability to access projects or create their own. You can then dig deeper into other permissions with customizable Roles to fit your needs. For example, you can create rules to specify which groups of users can edit, upload, download, or share content on a per-project basis, giving your team the control they need to do their jobs while keeping your workspace secure. 

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2.) Gate externally-shared content with private links

If your team needs to send content externally, Shift provides an easy and secure way to do so with our Private Link feature. 

Private Links require recipients to first verify themselves as users associated with your Shift workspace before they can access your content. Shift’s Private Link feature works with any share in Shift—whether it’s a Review Link, Presentation, or Spotlight—and generates a simple, secure URL to send to recipients.

In addition to Private Links, your team can also choose to:

  • Provide Public Links with the “Allow Download” setting enabled
  • Distribute Public Links, but with set expiration dates
  • Use the “Public Link with the Password” sharing option
3.) Protect against content theft and misuse with SafeStream

For an extra layer of protection on your content, you can leverage Shift’s built-in SafeStream functionality, offering on-demand watermarking technology.

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This technology can create instant visual and forensic watermarking that can be burned into any video file.

SafeStream offers two different types of watermarks:

  • A visible watermark provides a unique, traceable visual deterrent that will make viewers rethink sharing valuable, confidential content. 
    • The watermark can be customized to include the viewer’s full name, email address, or even custom text like “Property of Shift.”
  • A forensic (invisible) watermark is a set of unique, invisible characters digitally embedded into a video to identify its origin. 
    • Forensic watermarks can be used on their own or with visual watermarks, providing a secure, uninterrupted experience to viewers.

To mandate this high level of security, SafeStream watermarking can be enforced on a Project or Admin level. or even embedded in a template for use across your organization.

 
 4.) Log in securely with Multi-Factor Authentication

Another cybersecurity best practice available in the Shift platform is the ability to use multi-factor authentication (MFA) to increase the security of your post-production workflow. Combining the use of a username, password, and another method of verifying your identity adds an extra layer of security to your account or workspace. MFA is a great option for workspaces that aren’t protected with single sign-on (SSO), and it is extremely easy to implement within your Shift environment. 

In fact, users can set up MFA on their own using a simple two-step process in their User Profiles. Your organization can also choose to require all users to enable it before they continue to use their accounts. This second option is a feature that Shift Administrators can enable at a project or organization-wide level

5.) Track and control content activity 

When working with sensitive content, you need a way to confirm the access controls in your Shift workspace are functioning as expected. The Shift Insights dashboard can help with this.

Use Shift’s real-time reporting features to access a comprehensive list of all the links you or any member of your team have ever created, as well as granular activity data related to each link. You can also use this feature to change the status or expiration date of each public or private link.

You can choose to track the number of views and downloads on each of your shared files. Or, you can identify who is viewing your content, when they accessed it, and where they are located with a geolocation map. You can even go to the next level and track the origin of a leak down to the culprit’s IP address. 

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Future-Proof Your Post-Production Workflow

If the last couple of years have proved anything, it’s the need to have processes and tools that help your team stay productive, no matter when and where they work. 

No matter your industry, Shift provides a powerful way to keep your team communicating, collaborating, and creating, just as easily and safely as before. 

If you are ready to learn more about how Shift can enhance your post-production workflow with additional security and productivity features, our team can help you get started.

Get started with a free 14-day trial of Shift today.